Returning RSO? Read this for Re-registration Information
Registered Student Organization re-registration for the 2017-2018 academic year is now open. This year, RSOs are transitioning to HogSync, a powerful new RSO management tool that will help students connect with RSOs — and allow a paperless registration system. To help student leaders transition to HogSync, this year's re-registration process requires as the first step an officer orientation/HogSync training at which the RSO re-registration will be completed.
To re-register your RSO:
Create your personal HogSync profile (see below for instructions).
Gather required information:
Gather a list of all your RSOs officers and ask them to create a HogSync profile prior to you registering the RSO — see below for instructions.
Ask your adviser(s) to create a HogSync profile as well.
If you have fewer than six officers, please also gather enough members to total a minimum of six (all officers must be listed; you are only required to list members if you have fewer than six officers). Again, ask them to create their HogSync profile prior to you registering the RSO.
RSO Constitution (for this first year every RSO will have to upload the constitution into HogSync).
RSO Purpose Statement/Description.
Optional: If you wish to upload a member roster you will be provided the opportunity to do so.
Optional but highly recommended: If you wish to upload a photo to be displayed to students seeking information about your RSO, you will be provided the opportunity to do so.
3. Schedule a HogSync officer orientation session for the president and treasurer to attend (preferably at the same time). Note: space is limited. Additional times will be scheduled for July 1-September 15.
- Friday April 21, 2:30-4 p.m. Arkansas Union 401
- Tuesday April 25, 3-4:30 p.m. Arkansas Union A640
- Thursday April 27, 8-9:30 a.m. Arkansas Union 312
- Friday April 28, 11:30 a.m. to 1 p.m., Arkansas Union A640
- Monday May 1, 8 a.m. to 9:30 p.m., Arkansas Union A640
- Wednesday May 3, noon to 1:30 p.m., Arkansas Union A640
- Thursday May 4, 3-4:30 p.m., Arkansas Union A640
- Tuesday May 16, 10-11:30 a.m., Arkansas Union 506
- Monday May 22, 2-3:30 p.m., Arkansas Union A640
- Wednesday May 31, 10-11:30 a.m. Arkansas Union A640
- Thursday June 8, 3-4:30 p.m. Arkansas Union A640
- Friday June 16, noon to 1:30 p.m. Arkansas Union 308
- Monday June 19, noon to 1:30 pm Arkansas Union A640
- Wednesday June 21, 10-11:30 a.m. Arkansas Union A640
- Tuesday June 27, 9-10:30 a.m. JB Hunt 535
- Wednesday June 28, noon to 1:30 p.m. Arkansas Union A640
- Thursday June 29, 2-3:30 p.m. Arkansas Union A640
4. If possible, bring a laptop so you can set up your organization during the training session.
To create a HogSync profile:
Click "Sign In"
If you have previously created a profile you will be prompted to sign in with your UARK credentials.
If you have not created a profile:
Search for the University of Arkansas
Login using your UARK email credentials
Complete your custom profile
All current RSOs that plan to be active during the 2017-18 academic year must complete the registration process between April 17 and Sept. 15. New RSOs are eligible to form at any time during the academic year. Current RSOs that miss the April-September window will be able to re-register for the Spring semester in January 2018 but will not have benefits during the Fall 2017 semester.
RSO benefits for the 2016-17 academic year expire June 30, 2017, so the Office of Student Activities recommends re-registration prior to leaving for summer. When your group forms an RSO, you open up a world of opportunities to make your group as successful as possible! To become an active RSO, check out the requirements on the OSA website. For more information about Registered Student Organizations or the re-registration process, contact the Office of Student Activities at 479-575-5255 or email email@example.com.
RSO or Departmental Organization?
Only RSO’s are required to go through registration with the Office of Student Activities. RSO’s differ from Departmental Organizations in a number of ways:
- Departmental organizations are considered extensions of the department and as such, are under the direction and oversight of the department. The department controls the finances and maintains ultimate responsibility for the organization’s events. Departmental organizations officially represent the University of Arkansas.
- Registered Student Organizations are not an extension of University departments (even if they are professional or field-based) and are distinct from the University of Arkansas. RSOs receive University recognition and may receive University resources, and as such are subject to University policies, but actions of the RSO are not actions of the institution. RSO’s maintain separate finances, although in accounts held by the University, and make their own decisions about events, within University policy.
You should determine whether your organization is an RSO or a departmental organization before registering your organization.
RSO Recruitment Policy and Opt-Out Notice
Several of our Registered Student Organizations, particularly honor societies and some professional organizations, recruit students based on certain grade point minimums. RSO’s who require this information should have the GPA requirement stated in the constitution and the request should come from the advisor (fully appointed staff or faculty member) to the ISIS reporting person in his or her division. Once the information is provided to the advisor, the advisor can share the list of students, without ID numbers, to the RSO officers for recruitment purposes. The list should only include directory information for students who meet a defined minimum GPA requirement. It must not include specific GPA information for each student.
RSO’s must be in Active status to conduct recruitment activities. University letterhead, logos, or trademarks cannot be used in recruitment materials.
Students who don’t want their names to appear on potential lists for RSO recruitment purposes can opt out through the FERPA Directory Restrictions settings in ISIS. This is managed in the Personal Information section of the Student Center page. Instructions are under the Personal Information tab on the ISIS Help page for students.
RSO Re-Registration Process
Each RSO that was active the previous academic year is required to renew registration with the Office of Student Activities each year. To be in Active status for the upcoming academic year, an RSO must re-register and complete the online officer orientation between April 15 and September 15. Registrations are valid for the academic year; RSO must register by June 30 to retain benefits for the upcoming academic year.
Instructions/Checklist for New RSO's
New RSO's can form at any time! Below is some information for planning to start your RSO. Once you have these items together, please contact our office at firstname.lastname@example.org or call 479-575-5255 to start the registration process.
1. Create your RSO's purpose statement and write a constitution.
2. Secure a University of Arkansas faculty or staff member as advisor to your RSO (cannot be a graduate student, unless required for their job).
3. Have at least six students as members of your RSO. More information about officer/member requirements is listed below.
4. Have the advisor and students create a profile in HogSync, our RSO management tool. (See below for instructions.)
How to Create a HogSync Student Profile
- Visit www.orgsync.com
- Click “Sign In”
- Search for the University of Arkansas
- Login using your UARK email credentials
- Complete your custom profile
5. Contact the Office of Student Activities at 479-575-5255 for next steps!
Each Registered Student Organization must:
Have a President and a Treasurer
Have a total of at least 6 members (may include officers)
Have a faculty or staff advisor from the University of Arkansas
Be comprised entirely of University of Arkansas students
Follow the Code of Student Life located at handbook.uark.edu
Adhere to the RSO Compliance and Non-Discrimination Policy
Re‐register every year during the April 15‐September 15 Registration Window
RSO Officers must:
Maintain at least a 2.25 cumulative GPA
Be enrolled full‐time (12 credits for undergraduates, 6 credits for graduate students)
Not be on academic or disciplinary probation
Have 2 officers per year complete Online Officer Orientation and earn a score of at least 80% each on the online quiz
For purposes of co-curricular eligibility requirements, an officer is defined as anyone in an elected or appointed position. Seehttp://handbook.uark.edu/code-of-student-life/student-organizations/cc-participation.php for more information
RSO Members must:
Be enrolled in at least one class at the University of Arkansas
Frequently Asked Questions About Registration
1. How do I access the RSO online database?
Use the first part of your UARK email address to log into the RSO database (minus the "@uark.edu.") If you are a new officer and have never logged in before, the previous officer will need to log you in at first. If you don’t have access to a previous officer, email email@example.com and we can assist you.
2. I’m trying to add other officers in my RSO, but it says they are ineligible. Why?
There are a few reasons this may occur. First, ensure you are adding email addresses and not ID numbers. Second, ensure you are leaving off the @uark.edu (only enter the user ID). If you continue to have problems with entering email addresses, please contact our office.
3. My RSO is brand new and has just registered for the first time. When do we need to re-register for the next academic year?
Once an RSO has been established, it must register and complete officer orientation during the April 15 through September 15 registration window. For instance, if your RSO is new and registers in November 2016, you will need to re-register your organization between April 15 and September 15, 2017 if you intend for it to be active for 2017-2018.
4. What happens if I am in a returning RSO and we miss the September 15 deadline?
If you miss the deadline, you will be in "deactivated" status and will have to wait until registration temporarily re-opens in January. All RSO benefits will be suspended when you are in "deactivated" status.