Re-Registration is now open for 2020-2021!
Registered Student Organization re-registration for the 2020-2021 academic year is now open. RSO’s must re-register by June 30, 2020, in order to have benefits for the 2020-2021 academic year. The following steps are required for groups to re-register:
- Manage member roster (including officers, advisors, and members). Please add members/officers/advisors using their @uark.edu email addresses. No other email extension will link individuals to their HogSync account.
- The President or Treasurer listed in HogSync should initiate the RSO’s HogSync renewal process by selecting “re-register organization” on the manage view of the RSO organization site within HogSync and completing the required information and forms.
- The President and Treasurer listed in HogSync should complete the RSO Quiz. Both individuals must score 80% or better to pass the quiz. The person who initiates the renewal process in step #2 will see the quiz in the renewal process. The second person should take the quiz on HogSync.
- Advisors must complete the required Advisor Certification Form. The form can also be found by clicking “Forms” on the HogSync log-in page and searching for the form in the search box. Students cannot complete this form on the behalf of their RSO advisor and the advisor must be listed in the HogSync roster.
- Once the RSO roster is updated, the re-registration has been submitted, and all forms are completed including president and treasurer quizzes, the RSO’s profile and officers will be reviewed.
RSO benefits for the 2019-2020 academic year expire June 30, 2020 so the Office of Student Activities recommends re-registration prior to leaving for summer break. All current RSOs that plan to be active during the 2020-2021 academic year must complete the registration process between March 9 and June 30. Current RSOs that miss the re-registration window will be able to re-register during a brief window in September but will not have RSO benefits after June 30 until they re-register in September.
If you need to update officers AFTER completing re-registration, please contact the Office of Student Activities.
Instructions/Checklist for New RSO's
New RSO's can form at any time! Below is some information for planning to start your
RSO. Once you have these items together, Complete the New RSO Pre-registration Form to start the registration process. If you have questions at any point please contact our office at firstname.lastname@example.org or call 479-575-5255.
Create your RSO's purpose statement and write a constitution.
Secure a University of Arkansas faculty or staff member as advisor to your RSO (cannot be a graduate student, unless required for their job).
Have at least six students as members of your RSO. More information about officer/member
requirements is listed below. Need help finding six students? 1) Email Arkansas Union Reservations to request a one-time recruitment meeting. You can put up 3 posters promoting this
event on approved Union bulletin boards - bring those posters to Arkansas Union A665
to be stamped for a one week posting. 2) Email email@example.com to request a one-time announcement to be included in the RSO Weekly Events message
sent to all current RSO Officers via HogSync.
Have the advisor and students create a profile in HogSync, our RSO management tool.
Complete the New RSO Pre-registration Form to schedule an in-person officer orientation with two of your officers at the same time (president and treasurer recommended).
Each Registered Student Organization must:
Have a President and a Treasurer
Have a faculty or staff advisor from the University of Arkansas
Have a total of at least 6 members (may include officers)
Be comprised entirely of University of Arkansas students
Follow the Code of Student Life located at handbook.uark.edu
Adhere to the RSO Compliance and Non-Discrimination Policy
Re‐register every year during the Registration Window
- The next re-registration window will be March 11-June 30, 2019 for the 2019-2020 academic year.
RSO Officers must:
Maintain at least a 2.25 cumulative GPA
Be enrolled full‐time (12 credit hours for undergraduates and law students, 1 credit hour for graduate students)
Not be on disciplinary or academic integrity probation
Have 2 officers complete officer orientation
For purposes of co-curricular eligibility requirements, an officer is defined as anyone in an elected or appointed position. See the Student Handbook for more information
RSO Members must:
Be enrolled in at least one class at the University of Arkansas
RSO or Departmental Organization?
Only RSO’s are required to go through registration with the Office of Student Activities. RSO’s differ from Departmental Organizations in a number of ways:
- Departmental organizations are considered extensions of the department and as such, are under the direction and oversight of the department. The department controls the finances and maintains ultimate responsibility for the organization’s events. Departmental organizations officially represent the University of Arkansas.
- Registered Student Organizations are not an extension of University departments (even if they are professional or field-based) and are distinct from the University of Arkansas. RSOs receive University recognition and may receive University resources, and as such are subject to University policies, but actions of the RSO are not actions of the institution. RSO’s maintain separate finances, although in accounts held by the University, and make their own decisions about events, within University policy.
You should determine whether your organization is an RSO or a departmental organization before registering your organization.
RSO Officer/Member Co-Curricular Eligibility Authorization
By accepting membership to an RSO organizational site on HogSync (the University’s RSO Management System), a student is providing authorization to the Office of Student Activities to verify the student’s enrollment status in accordance with the RSO eligibility standards listed in the Code of Student Life.
Similarly, any student who is listed as an officer on an RSO roster, as submitted by the RSO’s President, is deemed to have provided authorization for the Office of Student Activities, the Office of Student Standards and Conduct, and the Office of Academic Integrity, to verify the student’s co-curricular eligibility throughout the academic year in accordance with the RSO officer requirements listed in the Code of Student Life. These requirements are also listed below:
RSO Officers must:
- Maintain at least a 2.25 cumulative GPA
- Be enrolled full-time (12 credit hours for undergraduate and law students, 1 hour for graduate students)
- Not be on disciplinary or academic integrity probation
RSO members must:
- Be enrolled in at least one class at the University of Arkansas – Fayetteville
Updating RSO Officers (after group is re-registered)
To successfully complete this form (for re-registration purposes), please also ensure that your roster matches the officers listed here. This means inviting them to join and placing them in the appropriate officer positions.
1) Make sure the individuals are listed on your organization's HogSync roster (invite them to join and place them in the appropriate officer positions).
- Visit this page for instructions on how to update the positions held within the organization: https://engagesupport.campuslabs.com/hc/en-us/articles/205187790-Changing-Position-Holders-in-your-Organization
- If any officers are no longer serving, you will need to update their positions to "member" or remove them from your roster.
2) Complete the RSO Officer Update Form (email firstname.lastname@example.org if you need to update officers after re-registration is approved).
3) Once the Office of Student Activities receives this form and the RSO roster is updated we will verify that your officers in the roster match this document, and we will update the checkwriting access in the RSO Database.
Please contact us at email@example.com if you have any questions about this process.
RSO Recruitment Policy and Opt-Out Notice
Several of our Registered Student Organizations, particularly honor societies and some professional organizations, recruit students based on certain grade point minimums. RSO’s who require this information should have the GPA requirement stated in the constitution and the request should come from the advisor (fully appointed staff or faculty member) to the ISIS reporting person in his or her division. Once the information is provided to the advisor, the advisor can share the list of students, without ID numbers, to the RSO officers for recruitment purposes. The list should only include directory information for students who meet a defined minimum GPA requirement. It must not include specific GPA information for each student.
RSO’s must be in Active status to conduct recruitment activities. University letterhead, logos, or trademarks cannot be used in recruitment materials.
Students who don’t want their names to appear on potential lists for RSO recruitment purposes can opt out through the FERPA Directory Restrictions settings in ISIS. This is managed in the Personal Information section of the Student Center page. Instructions are under the Personal Information tab on the UAConnect Help page for students.
Frequently Asked Questions About Registration
- What happens if I am in a returning RSO and we miss the re-registration deadline?
- If you miss the deadline, you will be in "deactivated" status and will have to wait until registration re-opens. All RSO benefits will be suspended when you are in "deactivated" status.
- Please contact firstname.lastname@example.org for information about future registration windows.
- For 2019-2020, a brief, 2 week re-registration window will open in late September. Please follow OSA on HogSync for updates on the exact dates.