Registration

Re-registration

Registered Student Organizations (RSO’s) re-registration for the 2021-2022 academic year is now closed. RSO’s were required to re-register by June 30, 2021, in order to have benefits for the 2021-2022 academic year.  We will open a window September 1-15 for groups that were unable to complete the process by  June 30. 

 

Updating RSO Officers (after group is re-registered)

1) Current (or outgoing, if president/treasurer have changed) RSO President or Treasurer must complete the Officer/Advisor Update Form.

2) List all changes to your RSO officers/advisors

3) We will verify co-curricular eligibility for the officers, then add them to HogSync in the appropriate roles.

4) Officers will have to accept the invitation to HogSync before the update will be approved.

5) If you have a new advisor please also have them complete the Advisor Certification Form on HogSync.

Please contact us at rso@uark.edu if you have any questions about this process.

 

Instructions/Checklist for New RSO's

New RSO's can form at any time! Below is some information for planning to start your RSO. Once you have these items together, Complete the New RSO Pre-registration Form to start the registration process. If you have questions at any point please contact our office at rso@uark.edu or call 479-575-5255.

  1.  Create your RSO's purpose statement and write a constitution.

  2.  Secure a University of Arkansas faculty or staff member as advisor to your RSO (cannot be a graduate student, unless required for their job).

  3. Have at least six students as members of your RSO. More information about officer/member requirements is listed below. Need help finding six students? 1) Email Arkansas Union Reservations to request a one-time recruitment meeting. You can put up 3 posters promoting this event on approved Union bulletin boards - bring those posters to Arkansas Union A665 to be stamped for a one week posting. 2) Email rso@uark.edu to request a one-time announcement to be included in the RSO Weekly Events message sent to all current RSO Officers via HogSync.
  4. Have the advisor and students create a profile in HogSync, our RSO management tool.

  5. Complete the New RSO Pre-registration Form to schedule an in-person officer orientation with two of your officers at the same time (president and treasurer recommended).

    •  Each Registered Student Organization must:

      • Have a President and a Treasurer

      • Have a faculty or staff advisor from the University of Arkansas

      • Have a total of at least 6 members (may include officers)

      • Be comprised entirely of University of Arkansas students

      • Follow the Code of Student Life located at handbook.uark.edu

      • Adhere to the RSO Compliance and Non-Discrimination Policy

      • Re‐register every year during the Registration Window

        • The next re-registration window will be March 11-June 30, 2019 for the 2019-2020 academic year.
    •  RSO Officers must:

      • Maintain at least a 2.25 cumulative GPA

      • Be enrolled full‐time (12 credit hours for undergraduates and law students, 1 credit hour for graduate students)

      • Not be on disciplinary or academic integrity probation

      • Have 2 officers complete officer orientation

        For purposes of co-curricular eligibility requirements, an officer is defined as anyone in an elected or appointed position. See the Student Handbook for more information

    •  RSO Members must:

      • Be enrolled in at least one class at the University of Arkansas

 

RSO or Departmental Organization?

Only RSO’s are required to go through registration with the Office of Student Activities.  RSO’s differ from Departmental Organizations in a number of ways:

  • Departmental organizations are considered extensions of the department and as such, are under the direction and oversight of the department. The department controls the finances and maintains ultimate responsibility for the organization’s events. Departmental organizations officially represent the University of Arkansas.
  • Registered Student Organizations are not an extension of University departments (even if they are professional or field-based) and are distinct from the University of Arkansas. RSOs receive University recognition and may receive University resources, and as such are subject to University policies, but actions of the RSO are not actions of the institution. RSO’s maintain separate finances, although in accounts held by the University, and make their own decisions about events, within University policy. 

You should determine whether your organization is an RSO or a departmental organization before registering your organization.

RSO Officer/Member Co-Curricular Eligibility Authorization

By accepting membership to an RSO organizational site on HogSync (the University’s RSO Management System), a student is providing authorization to the Office of Student Activities to verify the student’s enrollment status in accordance with the RSO eligibility standards listed in the Code of Student Life.

Similarly, any student who is listed as an officer on an RSO roster, as submitted by the RSO’s President, is deemed to have provided authorization for the Office of Student Activities, the Office of Student Standards and Conduct, and the Office of Academic Integrity, to verify the student’s co-curricular eligibility throughout the academic year in accordance with the RSO officer requirements listed in the Code of Student Life. These requirements are also listed below:

RSO Officers must:

  • Maintain at least a 2.25 cumulative GPA
  • Be enrolled full-time (12 credit hours for undergraduate and law students, 1 hour for graduate students)
  • Not be on disciplinary or academic integrity probation

RSO members must:

  • Be enrolled in at least one class at the University of Arkansas – Fayetteville

 

RSO Recruitment Policy and Opt-Out Notice

Several of our Registered Student Organizations, particularly honor societies and some professional organizations, recruit students based on certain grade point minimums. RSO’s who require this information should have the GPA requirement stated in the constitution and the request should come from the advisor (fully appointed staff or faculty member) to the ISIS reporting person in his or her division. Once the information is provided to the advisor, the advisor can share the list of students, without ID numbers, to the RSO officers for recruitment purposes.  The list should only include directory information for students who meet a defined minimum GPA requirement.  It must not include specific GPA information for each student.

RSO’s must be in Active status to conduct recruitment activities. University letterhead, logos, or trademarks cannot be used in recruitment materials.

Students who don’t want their names to appear on potential lists for RSO recruitment purposes can opt out through the FERPA Directory Restrictions settings in ISIS.  This is managed in the Personal Information section of the Student Center page.  Instructions are under the Personal Information tab on the UAConnect Help page for students.