Registration

Re-registration

Registered Student Organization re-registration for the 2022-2023 academic year is now open. RSO’s must re-register by June 30, 2022, in order to have benefits for the 2022-2023 academic year. All current RSOs that plan to be active during the 2022-2023 academic year must complete the registration process between March 14 and June 30. The following steps are required for groups to re-register:

  1. The President or Treasurer listed in HogSync should initiate the RSO’s HogSync renewal process by selecting “re-register organization” on the manage view of the RSO organization site within HogSync (see below for screenshots).               Manage OrganizationReregister Organization
  2. Required information and forms that they will be prompted to review include:
    • RSO Constitution
    • RSO Purpose Statement/Description
    • Profile Picture
    • RSO Requirements Form
    • RSO Non-Discrimination Statement
    • Certification of RSO Officers Form listing every officer in an elected or appointed position within your RSO
    • Officer Quiz (required by both President and Treasurer; One will take the quiz within the re-registration link above, the other can take it on HogSync. Be sure to be logged in before you click the link, and do not take the quiz at this link if you are the one who will initiate re-registration. Either outgoing or incoming president/treasurer may take the quiz and you do no have to be listed on the roster at the time you complete it.)
  3. Advisors must complete the required Advisor Certification form. The form can also be found by clicking “Forms” on the HogSync log-in page and searching for the form in the search box. It is the student’s responsibility to direct the RSO Advisor to the appropriate form. Advisors will not get an automatic notification from HogSync.
  4. Once the re-registration has been submitted, advisor form is received and both quizzes are passed with 80% or greater, the RSO’s profile and officers will be reviewed.

Frequently Asked Questions

  • What if I’m graduating or will not be returning as an officer? RSO benefits for the 2021-2022 academic year expire June 30, 2022, so the Office of Student Activities recommends re-registration prior to leaving for summer break. Your RSO can always complete an Officer Update Form in the fall which is a simple process once re-registration is completed.
  • What if I miss the deadline? Current RSOs that miss the re-registration window will be able to re-register during a brief window in September but will not have RSO benefits after June 30, which includes the ability to register for HillFest, the campus-wide welcome back event that will occur Monday, August 22, on the Union Mall.
  • What if my group isn’t listed in HogSync but we have been registered previously? Please contact the Office of Student Activities to learn the process for groups that were not registered in the 2021-2022 academic year.
  • What if I’m starting a New RSO? New RSOs are eligible to form at any time during the academic year. If you register for the first time between March 14 and June 30, your registration will include the rest of this academic year AND the 2022-2023 academic year! For individuals wishing to start a new RSO, check out the requirements further down this page. For more information about Registered Student Organizations or the re-registration process, contact the Office of Student Activities at 479-575-5255 or email rso@uark.edu.

 

Each Registered Student Organization must:

      • Have a President and a Treasurer

      • Have a faculty or staff advisor from the University of Arkansas

      • Have a total of at least 6 members (may include officers)

      • Be comprised entirely of University of Arkansas students

      • Follow the Code of Student Life located at handbook.uark.edu

      • Adhere to the RSO Compliance and Non-Discrimination Policy

      • Re‐register every year during the Registration Window

RSO Officers must:

    • Maintain at least a 2.25 cumulative GPA

    • Be enrolled full‐time (12 credit hours for undergraduates and law students, 1 credit hour for graduate students)

    • Not be on disciplinary or academic integrity probation

    • Have 2 officers complete officer orientation

      For purposes of co-curricular eligibility requirements, an officer is defined as anyone in an elected or appointed position. See the Student Handbook for more information

 RSO Members must:

      • Be enrolled in at least one class at the University of Arkansas

Updating RSO Officers (after group is re-registered)

The current (or outgoing, if president/treasurer have changed) RSO President or Treasurer must complete the Officer/Advisor Update Form which will be made available after re-registration ends. If you need this form after re-registration but prior to July 1, please reach out to the Office of Student Activities at rso@uark.edu.

 

Instructions/Checklist for New RSO's

New RSO's can form at any time! Below is some information for planning to start your RSO. Once you have these items together, Complete the New RSO Pre-registration Form to start the registration process. If you have questions at any point please contact our office at rso@uark.edu or call 479-575-5255.

  1.  Create your RSO's purpose statement and write a constitution.

  2.  Secure a University of Arkansas faculty or staff member as advisor to your RSO (cannot be a graduate student, unless required for their job).

  3. Have at least six students as members of your RSO. More information about officer/member requirements is listed below. Need help finding six students? 1) Email Arkansas Union Reservations to request a one-time recruitment meeting. You can put up 2 posters promoting this event on approved Union bulletin boards - bring those posters to Arkansas Union A665 to be stamped for a one week posting. 2) Email rso@uark.edu to request a one-time announcement to be included in the RSO Weekly Events message sent to all current RSO Officers via HogSync.
  4. Have the advisor and students create a profile in HogSync, our RSO management tool.

  5. Complete the New RSO Pre-registration Form to schedule an in-person officer orientation with two of your officers at the same time (president and treasurer recommended).

Each Registered Student Organization must:

      • Have a President and a Treasurer

      • Have a faculty or staff advisor from the University of Arkansas

      • Have a total of at least 6 members (may include officers)

      • Be comprised entirely of University of Arkansas students

      • Follow the Code of Student Life located at handbook.uark.edu

      • Adhere to the RSO Compliance and Non-Discrimination Policy

      • Re‐register every year during the Registration Window

RSO Officers must:

    • Maintain at least a 2.25 cumulative GPA

    • Be enrolled full‐time (12 credit hours for undergraduates and law students, 1 credit hour for graduate students)

    • Not be on disciplinary or academic integrity probation

    • Have 2 officers complete officer orientation

      For purposes of co-curricular eligibility requirements, an officer is defined as anyone in an elected or appointed position. See the Student Handbook for more information

 RSO Members must:

      • Be enrolled in at least one class at the University of Arkansas

RSO or Departmental Organization?

Only RSO’s are required to go through registration with the Office of Student Activities.  RSO’s differ from Departmental Organizations in a number of ways:

  • Departmental organizations are considered extensions of the department and as such, are under the direction and oversight of the department. The department controls the finances and maintains ultimate responsibility for the organization’s events. Departmental organizations officially represent the University of Arkansas.
  • Registered Student Organizations are not an extension of University departments (even if they are professional or field-based) and are distinct from the University of Arkansas. RSOs receive University recognition and may receive University resources, and as such are subject to University policies, but actions of the RSO are not actions of the institution. RSO’s maintain separate finances, although in accounts held by the University, and make their own decisions about events, within University policy. 

You should determine whether your organization is an RSO or a departmental organization before registering your organization.

RSO Officer/Member Co-Curricular Eligibility Authorization

By accepting membership to an RSO organizational site on HogSync (the University’s RSO Management System), a student is providing authorization to the Office of Student Activities to verify the student’s enrollment status in accordance with the RSO eligibility standards listed in the Code of Student Life.

Similarly, any student who is listed as an officer on an RSO roster, as submitted by the RSO’s President, is deemed to have provided authorization for the Office of Student Activities, the Office of Student Standards and Conduct, and the Office of Academic Integrity, to verify the student’s co-curricular eligibility throughout the academic year in accordance with the RSO officer requirements listed in the Code of Student Life. These requirements are also listed below:

RSO Officers must:

  • Maintain at least a 2.25 cumulative GPA
  • Be enrolled full-time (12 credit hours for undergraduate and law students, 1 hour for graduate students)
  • Not be on disciplinary or academic integrity probation

RSO members must:

  • Be enrolled in at least one class at the University of Arkansas – Fayetteville

 

RSO Recruitment Policy and Opt-Out Notice

Several of our Registered Student Organizations, particularly honor societies and some professional organizations, recruit students based on certain grade point minimums. RSO’s who require this information should have the GPA requirement stated in the constitution and the request should come from the advisor (fully appointed staff or faculty member) to the ISIS reporting person in his or her division. Once the information is provided to the advisor, the advisor can share the list of students, without ID numbers, to the RSO officers for recruitment purposes.  The list should only include directory information for students who meet a defined minimum GPA requirement.  It must not include specific GPA information for each student.

RSO’s must be in Active status to conduct recruitment activities. University letterhead, logos, or trademarks cannot be used in recruitment materials.

Students who don’t want their names to appear on potential lists for RSO recruitment purposes can opt out through the FERPA Directory Restrictions settings in ISIS.  This is managed in the Personal Information section of the Student Center page.  Instructions are under the Personal Information tab on the UAConnect Help page for students.